Document management system is designed for public administration and any other institutions and organizations. It can also be successfully used in medium and large enterprises, allowing quick access to all documents at any time and quick flow of documents between different organizational units. The system is designed for the electronic registration of any documentation and enables warning before re-recording of documents with the same or similar data.
Document management system provides storage, versioning, metadata, security, as well as indexing and retrieval capabilities.The solution simplifies the process of creating new documents or making changes to existing ones. It allows users to initiate these requests and take the document through various stages as per rules and workflows defined at the organizational level. Tasks for creating, reviewing, and approving documents are assigned based on roles and responsibilities along with due dates. Email notifications and reminders keep the process on schedule. Escalations can be triggered when due dates are not met. Rights to view, modify, distribute, or print documents are granted based on roles and user groups. Distribution lists can be defined for a document category and check-in/check-out logs can be maintained. It also provides complete visibility into document management, and simplifies status tracking.